Healthcare LMS for staff on every shift

Model the organization before you assign anything

Most of the setup is structure. We usually suggest branches for facilities (the main campus, the surgery center, the outpatient clinics), then groups or organizations for units and roles: RN, CNA, respiratory therapy, environmental services, patient access. Branch managers see only their own branch, which matters when the clinic manager has no business browsing ICU records. If you use Entra ID, Okta or another SAML provider, SCIM provisioning creates and deactivates accounts as HR changes them, so a travel nurse whose contract ends loses access on schedule.

Build the annual bundle as a learning path

Annual mandatories are usually a bundle: infection prevention, fire and life safety, patient privacy, workplace violence, hazard communication. Put them in a learning path in the order you want, assign it with a due date, and add role courses where needed, such as restraint and seclusion for behavioral health. Sequential lessons and required blocks in interactive modules stop people clicking straight to the quiz. Automation rules can remind people whose due date is close, nudge anyone who enrolled but never started, and follow up when progress stalls.

Competencies and skills days

Hands-on validation still happens in person. Run the skills lab as an attendance session with QR check-in, then record the result as an assignment the validator grades or a short exam. For equipment rollouts, film the procedure once in the Recording Studio, add chapters and checkpoint questions, and make it required viewing before the skills session. Staff arrive having seen the correct sequence, so the validator’s time goes to the hands-on part.

Recertification without the chase

Give each competency course a validity period, such as 12 months. The certificate shows its expiry, flags as expiring soon in the final 30 days, and an automation rule can email the learner a set number of days ahead. Completing the refresher renews the same certificate with a new date.

What you can hand a surveyor

Report exports give completion dates, scores and progress by course, user or enrollment, and the audit log shows administrative changes. We do not claim HIPAA certification or any other attestation. What we give your compliance and privacy teams are the controls they will ask about: role-based access, two-factor authentication, retention periods for data such as proctoring images, and the option to self-host inside your own network so training records never leave it.