NGO training software that reaches the field, not only head office
Field staff download lessons on Wi-Fi and finish them where there is no signal. Volunteers sign in with a code sent by SMS or WhatsApp, in their own language. The records, and the server, stay with you.
At a glance
- Lessons that work without a connection
- Sign-in by SMS or WhatsApp code
- Nine interface languages
- An organization per partner or office
- Attendance for in-person sessions
Head office training rarely reaches the people who deliver the program. A community health worker two hours from the nearest town has a phone and patchy data, not a laptop and a work email. A partner organization in another country runs its own volunteers and wants its own logo on the sign-in page. The donor wants proof that the safeguarding and protection-from-exploitation training happened, by name and date, and the finance team wants the platform paid for out of this year’s grant. That is the brief for NGO training software, and most platforms were built for a head office.
LMS Advisor was built with that audience in mind. The iOS and Android apps download video, audio and document lessons for offline use and send progress back when the phone reconnects. The interface runs in nine languages, including Swahili, Hindi, Urdu, French, Spanish and Portuguese, and AI translation drafts lesson text for a person to check. Volunteers without an email address sign in with a one-time code by SMS or WhatsApp. Each partner or country office can be its own organization with its own branding and managers. And the whole platform installs on ordinary PHP and MySQL hosting, with a one-time license and a nonprofit discount or quote on request.
Why head-office training does not reach the field
No signal where the work happens
Lessons that stream video are useless at a rural clinic or a distribution site. Training has to be loaded in town and finished in the field.
Volunteers without a work email
Community volunteers and casual staff have a phone number, not a company mailbox, so an LMS that insists on email sign-in leaves most of them outside.
Many languages, one program
A country program trains in French, Swahili and English in the same month. Translating a course by hand for each one takes longer than the training.
Donors want names and dates
A funder or an audit asks who completed safeguarding, when, and whether it has expired. A spreadsheet maintained by hand in three offices cannot answer that quickly.
Built for phones, low bandwidth and partners
Offline lessons in the mobile apps, nine interface languages, phone sign-in by SMS or WhatsApp, an organization per partner or country office, and a platform you can host yourself on a one-time license.
Lessons that work without a connection
In the iOS and Android apps, learners download a course’s video, audio and document lessons on Wi-Fi and play them offline. Progress is queued and sent when the phone is back online.
Sign-in by SMS or WhatsApp code
Volunteers and field staff sign in with a one-time code sent to their phone, so nobody needs a work email address or a password they will forget.
Nine interface languages
English, French, Spanish, Portuguese, Swahili, Hindi, Urdu (right to left), German and Swedish, chosen per learner. Course content can be in any language, with AI translation drafting lesson text for a person to approve.
An organization per partner or office
Each partner NGO or country office gets its own logo, colors and sign-in page, a seat limit, and managers who can assign courses and create users without reaching other offices.
Attendance for in-person sessions
A community training session has a location, a trainer, a printable sign-in sheet and QR check-in from the phone camera, so the day in the field becomes a dated attendance record.
Host it where the grant allows
Run it in our cloud, or install it on ordinary cPanel or VPS hosting under a one-time license, with migrations, backups and health checks in the admin area. Nonprofits get a discount or a tailored quote on request.
Who it fits, and who it does not
A good fit when
- Field staff and volunteers on Android or iOS phones with intermittent data.
- Programs that train in two or more of the nine interface languages.
- Partner networks or country offices that each need their own branded space and managers.
- Grant-funded platforms that must be bought once or hosted on your own server.
Look elsewhere when
- You need offline learning in a web browser rather than the apps.
- You need quizzes or exams to work with no connection at all.
- You need an interface language outside the nine available.
Limits to know
- Offline lessons exist only in the iOS and Android apps, for video, audio and documents. The browser and the PWA need a connection.
- Quizzes, exams, SCORM and live sessions need a connection.
- Interface languages are the nine listed. Course content can be in any language.
- Nonprofit pricing is a discount or a quote on request, with no published percentage.
Running a field training program from one platform
Build for the phone first
Start with the lesson types that work offline: short videos, audio in the local language and PDF job aids. The apps save them to the phone’s private storage when the academy allows downloads and the learner switches offline access on, with a Wi-Fi-only option to protect data bundles. Text lessons already opened stay readable. Quizzes, exams, SCORM packages and live sessions need a connection, so put the knowledge check at the end of a module and tell learners to finish it when they are back in range. Progress made offline is queued and sent automatically.
Let partners run their own people
Create an organization for each implementing partner or country office. It gets its own logo, colors, font and sign-in page, a seat limit, and managers with exactly the permissions you tick: assign courses, remove courses, manage members, create users. A per-organization activity log shows what each manager did. Auto-enrollment rules can assign the safeguarding path to everyone in an organization, and a weekly digest tells managers who is overdue.
Keep the evidence, and the data, where the donor expects
Certificates issue on completion with a public verification page, expire on the cycle you set and renew by retaking the course. Outside training, such as a government-run first-aid course, can be submitted with a certificate file for a manager to approve. Data retention rules, a privacy request queue and audit logs cover the personal data of beneficiaries and volunteers. On a self-hosted install, all of it sits on a server in the country or region your agreements name.
From a new volunteer to a dated record
Register by phone
A volunteer self-registers with the fields you need, or a partner manager creates the account. Sign-in is a one-time code by SMS or WhatsApp.
Download in town
Before travelling, the learner opens the course in the app on Wi-Fi and the video, audio and document lessons are saved to the phone.
Learn in the field
Lessons play without a connection, in the learner’s interface language. Progress is kept on the phone until it can be sent.
Check understanding
Back in range, the learner completes the quiz. A pass issues a certificate with a verification link and an expiry date.
Report to the donor
Filter the report by organization, course and date, and export completions and certificates to CSV or PDF for the funder or the audit.
Programs NGOs and humanitarian teams run
Safeguarding and PSEA for every partner
Protection from sexual exploitation and abuse training assigned to every organization, with a pass mark, a certificate and a renewal cycle, so no partner is missed.
Community health worker refreshers
Short audio and video modules in the local language, downloaded at the health center and completed on the round, with the supervisor seeing who has finished.
Emergency response surge training
A rapid orientation path for staff and volunteers arriving in a response, assigned on registration, with attendance at the in-person briefing recorded by QR code.
Partner capacity building
Finance, procurement and reporting courses for implementing partners, each in its own organization with its own managers and a country-level view for the program team.
What the program team gets back
- Training reaches people with a phone and no office
- Volunteers sign in without an email address
- One program runs in several languages without a second platform
- Partners manage their own people, and you still see the whole picture
- Completion and certificate evidence is ready for any donor report
- The platform can be paid for once and hosted where your agreements require
Features that support field training
NGO and humanitarian training questions
Can field staff complete training with no internet?
Our volunteers do not have email addresses. Can they still sign in?
Which languages does the platform support?
Can each partner organization have its own branded space?
Is there nonprofit pricing?
Can we host it in the country where we work?
How do we show a donor that safeguarding training happened?
Tell us where your learners are
Share which countries and languages you train in, how many field staff and volunteers you have, and how the platform would be paid for. We will show the apps working offline, set up an organization for one partner, and quote for your program.
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- Deployment and security answers
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